Job Title: Accounts Receivable Specialist

Position Summary:

This position regulates the functions of accounts receivable and dealer credit management. Develops and maintains relationships with dealerships and flight schools throughout the world; ensuring accounts and records are compliant. Analyzes Company dealer accounts to secure financial protocols.

Essential Job Functions

Primary point of contact for global dealer/flight-school AR: negotiate payment arrangements, validate charges, and resolve disputes/deductions.

Order-to-cash ownership: verify aircraft pricing/terms, issue invoices and credit memos (incl. warranty credits), and send monthly statements; process miscellaneous invoicing.

Master data & compliance: maintain accurate customer records (terms, tax/exemption, remittance) in the ERP; uphold internal controls and audit readiness.

Cash application & deposits: identify/post all receipts (ACH/wire/check/escrow), apply to open items and deposits, and clear unapplied cash.

Banking & reconciliation: post daily bank activity; perform monthly bank recs for the main operating account.

Collections & deposits management: monitor/collect aircraft payments; manage customer deposits and dealer escrow accounts; calculate and process dealer commission payments.

Credit & risk: establish/monitor credit limits; maintain letters of credit and execute draws when required.

GL tie-out & close: reconcile AR subledger to the GL and key balance-sheet accounts (cash, AR, customer deposits); lead month-end AR close and journal entries.

Reporting & forecasting: produce AR aging, collections status, monthly aircraft sales reporting, and inputs to cash forecasts.

Tax & records: prepare/file sales/use tax returns; maintain records retention; oversee petty cash; drive process improvements/automation across ERP, banking, and portals.

Minimum Position Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

A.A. degree or a minimum of three years of related accounting experience is required.

Preferred but not required: Bachelors degree in Accounting, Finance, or Business Administration.

Physical Demands

Demonstrates physical and functional ability to perform and accomplish tasks. Ability to lift and carry up to 35 lbs.

Mental Demands

Systems proficiency: Working knowledge of Microsoft Office; Excel proficiency required.

Accounting judgment: Practical grasp of AR, cash application, revenue/billing basics, deductions

Numerical reasoning: Reconcile subledger to GL, analyze AR aging/DSO, calculate discounts and interest, and support short-term cash forecasting

Attention to detail: High accuracy in pricing/quantity/terms checks; detect anomalies, duplicates, and unapplied cash quickly.

Working Conditions

The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job.

While performing the duties of this job, the employee is frequently exposed to both office and plant environments. May be exposed to odors, chemical agents, dust, fumes, gases, sharp objects, hazardous or moving equipment, wet slippery floors, and extremes in temperature and humidity.

Interacts regularly with various staff and employees, and occasionally with vendors, suppliers, community members and regulatory agency representatives.

Travel and overtime are required when necessary.

Operational Excellence

Supports all operational excellence initiatives ensuring full participation in all department services, continuous improvement efforts, and training programs.

Quality Assurance

Maintains a safe, orderly working environment including FOD compliance.

Ensures adherence to Piper Aircraft, Inc. corporate compliance policies.

Adheres to organization and department policies and procedures.

Compliance

Responsible for ensuring compliance with laws, rules and regulations appropriate to job function.

Comply with all organizational policies and standards regarding ethical business practices.

Work ethically and with integrity; upholds organizational values.

Maintains compliance with company safety policies and procedures, OSHA, and EPA regulations including Personal Protective Equipment (PPE), behaviors, physical space and hazardous waste disposal procedures.

Communicates Effectively

Effective communicator with strong interpersonal skills who understands how to develop and maintain external supplier and internal customer relations in both written and oral form.

Maintain a high level of professionalism at all times during direct contact with employees, suppliers, and customers.

Decision Quality

Makes good and timely decisions that keep the organization moving on-time with deliverables.

Optimizes Work Processes

Knows and contributes the most effective and efficient processes to get things done, with a focus on continuous improvement.

Attention to Detail

Takes responsibility for a thorough, accurate, and detailed method of completing work tasks.

Drives Results

Overcomes adversity, consistently achieving quality results - even under demanding deadlines and unexpected operating circumstances.

Teamwork

Interacts, partners, and collaborates effectively with others, positively contributing to overall department and organizational deliverables and results.