Canadian North is a vital air service provider for the Canadian Arctic and an industry-leading charter carrier. With a mission to make life better in the communities we serve, we provide reliable passenger and cargo services to 25 northern communities, connecting them with major southern hubs in Ottawa, Montreal, Calgary, Winnipeg, and Edmonton.

As a proudly 100 Inuit-owned airline, we are deeply committed to cultural inclusivity, community investment, and the well-being of northern communities. Canadian North strives to be a trusted partner for the North by contributing to prosperity, fostering community connections, and supporting innovation and teamwork.

We prioritize safety, reliability, and collaborative success in everything we do. Our customers choose us because they trust us to deliver essential services with care and consistency. At Canadian North, we offer more than just a job—we provide an opportunity to embark on an adventure while making a meaningful difference in the communities we serve.

Join us as we connect northern Canada with the world, delivering on our mission and building a workplace where people want to start and grow their careers.

The Administrative Assistant, Facilities is responsible for providing administrative, procurement, facility systems and quality assurance support to the Director, Facilities and other members of the team.

Duties & Responsibilities:

• Updates & maintains departmental programs including, but not limited to: facility access control, telephones and parking
• Coordinates bookings for transient staff housing
• Maintains accurate annual Facilities fire/life/safety audits records & provides updates on any deficiencies
• Assists in the administration of special projects
• Updates the Corporate Uniform program and all departmental manuals, as required
• Conducts procurement research and maintains files for corporate rates and contracts
• Assists with various expense and measurement reports (e.g. KPIs)
• Responsible for departmental administrative support services including, but not limited to: design/distribution of reports, proposals, memos and letters; maintaining records and filing systems (electronic and paper-based); ordering office supplies; preparing expense claims; coordinating travel requirements; etc.
-Maintains inventory of all owned and leased properties, leases and rental commitments
- Coordinates staff scheduling and rotational staff scheduling
• Other duties as assigned

Skills & Qualifications:

• Previous experience in a related work environment considered an asset (e.g. facility management, aviation industry, northern operations, etc)
• Must be proficient in MS Office (Word, Excel, and PowerPoint) with strong internet research skills
• Solid business writing, analytical and proof-reading skills required
• Exceptionally organized with ability to identify & adjust priorities
• Demonstrated ability to manage multiple tasks/projects at one time and work independently with minimal supervision
• Excellent interpersonal skills focused on team work and internal/external customer satisfaction
• Ability to communicate in Inuktut a definite asset
• Ability to obtain and retain an Airport Restricted Area Pass in accordance with the Airport Area Access Clearance Program regulated by Transport Canada
- May require frequent attendance in office
- May require occasional attendance at airport facilities remotely

Closing Date: February 21, 2025