Administrative Officer

Federal Aviation Administration •

Washington DC, District of Columbia, United States

Position Type: Contractor

Job Description:

This is not a virtual or remote assignment and individual is expected to report to duty location(s) as indicated.

Serves as an Administrative Officer for the Air Traffic Minneapolis District and operates under the supervision of the District Executive Advisor (DEA).

Duties

DUTIES FV-I: At the full performance level, incumbent provides direct support to the DEA regarding day-to-day administrative functions, which includes supporting a large number of geographically disbursed air traffic facilities; assisting in achieving goals, maximizing administrative services; planning and executing administrative business activities; and integrating consensus building throughout the district.

Provides technical guidance to a team of professionals responsible for a broad range of administrative functions/programs such as but is not limited to: time and attendance, procurement, travel, logistics, finance, and coordinates requests for personnel actions and recruitment requests with HR.

Provides advice and guidance to management officials at all levels throughout the district. Provides guidance for the preparation, presentation, formulation, justification, and execution of administrative process and programs, which includes an in-depth knowledge of organizational agreements, MOUs, applicable precedents, agency manuals, directives, and research materials.

Exercises a high level of judgment in the performance of his/her duties by independently ensuring efficient approaches to meeting existing and anticipated requirements of the district.

Responsible for ensuring compliance with human resources requests and activities within the district, financial management and other administrative programs and policies.

Provides advisory services to managers and employees on the preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Provides oversight to ensure compliance and fiscal responsibility.

Coordinates and collaborates with the servicing human resources office regarding hiring and selection processes, performance management, and employee recognition.

Supports district management officials with administrative processes in relation to work environment issues, sensitive employee matters, or with controversial dealings. Serves as a liaison between district management officials and AJT Executive Staff, Service Center, Human Resources, Aviation Medical, Security and other peer organizations.

Contacts are routinely with district employees/managers, service area executive staff, service center personnel, Human Resources, Aviation Medical, Security, HQ program offices and other peer organizations.

Incumbent will perform multiple, varying, and complex assignments under minimal direction of a manager and apply experience and comprehensive knowledge of various administrative functions that support a large number of geographically disbursed air traffic facilities. Independently plans time. Identifies, plans and organizes available resources to accomplish projects/programs/activities.

Makes optimal use of resources to complete assignments. May act as a point of contact to provide advice and guidance on the application of policies and procedures internally and externally. Resolves most problems and work issues without the assistance of a manager or more experienced professional. May develop or recommend approaches to address current and anticipated problems and issues. Works with management and/or more experienced professional to solve problems.

G and H BAND DUTIES: At the G and H bands, incumbent performs the same duties as the FV-I; however, duties are performed with greater supervision and oversight from a higher level employee(s).

Job Requirements:
Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents).
Interviews will be conducted IAW applicable FAA Policy

Qualifications

To qualify for this position at the FV-G level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F, FG/GS-5-9. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Specialized experience includes experience with administrative programs pertaining to financial management, time and attendance, travel, administrative program management, office administration, management information systems, property management, security administration, program and process analysis and procurement; experience preparing budget estimates and maintaining financial management data and performing analysis of budget requests.

To qualify at the FV-H level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G, FG/GS-10-11. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

At the H band level, Specialized experience includes experience applying policies and procedures to FAA administrative programs such as, administrative programs affecting the organization, financial management; coordinating budget matters, analyzing budget/fiscal reports, financial management, logistics, purchasing and other finance-based programs, processes and systems affecting an organization.

To qualify at the FV-I band level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-H, FG/GS-12. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

At the I band level Specialized experience includes experience applying policies and procedures to FAA administrative program activities affecting the Air Traffic Organization, including interpretation and application of human resource management activities, staffing/recruitment, compensation, workforce management tools, office administration oversight, financial management, budget forecasting, monitoring and tracking expenditures, analyzing budget/fiscal reports, purchasing and other finance-based programs, processes and systems affecting an organization.

Qualification requirements must be met by closing date of this vacancy announcement.

Education

Specialized experience may be substituted at the G band level only for the education below:

Ph.D. or equivalent doctoral degree

3 full years of progressively higher level graduate education leading to such a degree

LL.M., if related.

Education must demonstrate the knowledge, skills, and abilities necessary to do the work.

Combination of education and experience may be qualifying for this position.

Refer to OPM's Operating Manual Qualification Standards at: http://www.opm.gov/qualifications/SEC-IV/A/gs-admin.asp for more information. To qualify based on education, you must submit a copy of your college or university transcript. Failure to do so will result in loss of consideration. (See Required Documents section). If selected, official transcripts will be required prior to appointment. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html.

Education is not qualifying at the FV-H or FV-I bands.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

To be considered for this announcement, you must complete and submit the on-line application by the closing date of the announcement.

All documentation must be received by the closing date of the announcement.

Documentation will not be accepted after the closing date.

Applicants who fail to submit required documentation will not be considered.

In addition, incomplete documents are not acceptable and will result in your entire package being deemed incomplete.

It is the applicant's responsibility to review applications for legibility and completeness.

To qualify based on education, you must submit a copy of your unofficial college or university transcript(s).

If selected, official transcripts will be required prior to employment.

Failure to do may result in loss of consideration.

If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $52,112 - $116,712

Job Ident #: 818192000

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Administrative Officer

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