NOW HIRING!

Administrative Assistant, Commercial

Do you enjoy working with a close team of supportive professionals? Do you want to commit to an organization with an outstanding record for safety and reliability? Are you searching for an employer who provides amazing perks and works hard to provide a work-life balance for their employees? If so, look no further!!

The Administrative Assistant supports day-to-day operations for facilities and executive support to the VP of Commercial, VP of Operations, and VP of Maintenance, and collaborates with the Executive Assistant. Responsibilities include overseeing facilities logistics/operations, coordinating travel, arranging meetings and preparing documents in support thereof, supporting events and internal communications. This role is key to ensuring a smooth, well-organized, and engaging workplace experience.

WORK HOURS: Office hours (weekends and evenings as needed)

LOCATION: Vancouver Bentall/Richmond South Terminal

DEPARTMENT: Commercial

COMPENSATION: Competitive wages, flight perks (including buddy passes and global inter-airline partnerships), discounts at local restaurants and partner organizations, staff events and much more!

Responsibilities and Expectations

• Provide executive administrative support, including calendar management, meeting coordination, and confidential document handling.
• Oversee office operations and facilities management at Harbour House and Bentall Place, ensuring professional, safe, and well-maintained workspaces.
• Manage ID/access cards and liaise with property managers, vendors, and service providers.
• Plan and coordinate internal events, town halls, employee forums, and offsite activities.
• Act as front-desk representative, greeting employees and guests professionally.
• Reconcile and submit expenses for executives and team members.
• Draft, format, and finalize correspondence, presentations, and reports.
• Support ad hoc projects and initiatives, including office moves, sponsorships, and strategic events.
• Maintain office supplies, records, and documentation to support efficient operations.
• Demonstrate professionalism, discretion, and strong interpersonal skills across all interactions.

Qualifications/Assets

• High school diploma required; post-secondary diploma in Business Administration, Office Administration, Event or Hospitality Management preferred.
• 2–4 years of administrative or office support experience in a corporate, professional services, or fast-paced environment.
• Experience supporting executives with calendars, meetings, travel, and confidential documents.
• Knowledge of office operations, vendor management, and facilities coordination.
• Experience organizing internal events or small-scale corporate functions is an asset.
• Strong organizational, multitasking, and prioritization skills.
• Excellent written and verbal communication, with discretion handling sensitive information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools such as Teams or SharePoint
• Organizational agility, strong attention to detail, and ability to manage multiple priorities.
• Professionalism, discretion, and high emotional intelligence in dealing with employees, executives, and external partners

ABOUT HARBOUR AIR GROUP

Harbour Air is North Americas largest seaplane airline, a quintessential west coast experience offering up to 300 daily scheduled flights, charters, and scenic tours showcasing British Columbia’s coast and beyond. Our people are the backbone of our organization, and we are committed to creating a culture that inspires one another to achieve extraordinary success. With around 500 employees and a fleet of 45 aircraft, Harbour Air serves 14 coastal communities in BC and Seattle, USA. The airline became the world’s first and only fully carbon neutral airline and is strongly committed to being an industry leader on sustainable initiatives mitigating climate impact. Operating the worlds first fully electric aircraft is a testament to the phenomenal teamwork and culture that exist at Harbour Air. For more information, please visit www.harbourair.com.

APPLY NOW: Apply directly through the appropriate link

DEADLINE: Open until filled

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

Together, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. It fuels our innovation and connects us closer to our customers and communities we serve.

Harbour Air is committed to developing a barrier-free recruitment process and work environment. Accommodation in relation to the job selection process is available upon request. If you require any accommodation, please email us at jobsharbourair.com and we’ll work with you to meet your accessibility needs.