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Join Our Team
"Cascade Aerospace is one of Canadas leading specialty aerospace and defence contractors - a place where we do cool things for great customers!" We invite you to consider a career with us - come, experience our creative, innovative, and performance-based company!
Job Description
The Contracts & Proposals Administrator, reporting to the Manager, Contracts & Proposals, will support Cascade Aerospace Inc.s (Cascade) business development, operations, engineering and program management teams, where appropriate, and will advocate in the best interest of Cascades risk management processes and financial objectives.
Major Responsibilities & Duties
Strive to consistently act in a manner which reflects Cascades culture and values:
- Complete work on time, and in the highest attainable quality
- Treat customers and co-workers with sensitivity and respect
- Assist internal and external customers in fulfilling their responsibilities
- Enhance existing skills and develop new skills through continuous learning
Perform contracts and proposals administration activities and functions that support Cascades finance and legal strategies, goals and objectives:
- Enforce Cascades contract execution and proposals policies and procedures
- Manage and maintain Cascades contracts & proposals database:
- Upload contract documents and relevant customer communications to database
- Compile and maintain all required contractual records and documents in accordance with contract requirements and Cascade policies and procedures
- Entry of contract details into database
- Run reports from database, as needed
- Filing, emailing/faxing, distribution and organization of executed contracts
- Recognition, analysis and solution definition for contracts and proposals administration issues
- Preparation of periodic internal and external reports and/or summaries relating to contracts and proposals progress
- Ensure appropriate and timely renewal and/or changes in accordance with Contract Management policies
- Maintain awareness of legal requirements, contract/proposals terms and reporting requirements to maximize business advantages and ensure compliance
- Provide appropriate support to internal, non-legal documents as it pertains to contracts and proposals
Complete other business support functions:
- Support finance and other internal clients for invoice validation prior to payment
- Coordinate with cross-functional teams/individuals in order to support effective data compilation for business requirements, associated to contract management
Be familiar with and ensure that all workplace conduct is in accordance with Cascades Human Resources safety and security policies and procedures.
Perform other duties as required.
Core Skills
- Excellent communication skills: fluent written and verbal English is mandatory
- Detail oriented
- Advanced computer skills: MS Office Suite including Teams, Word, PowerPoint, Outlook and Excel
- Ability to interact with all levels in the organization
- Excellent time management skills
- Able to handle multiple assignments simultaneously and meet deadlines with a high degree of professionalism and accuracy
- Experience handling confidential business matters and information with discretion
Education
- Minimum: Certificate in Legal Administrative Studies/Legal Office Administration or equivalent is required
- Diploma in Legal Studies, Paralegal, Business Law, or other relevant discipline considered an asset
Experience
- Ideally, 1-3 years of experience dealing with high-volume contracts/proposals administration in a fast-paced environment
- Familiarization with the aerospace industry considered an asset
- Employee retention and engagement is important to Cascade; we value our employees.
- Comprehensive benefits package provided. Extended benefits and the Employee Resilience Program (all 100 paid by Cascade) are offered after 3 months of employment and Pension matching after 6 months.
- ATO (Approved Training Organization) provides endorsement (type) training & development.
- Company-wide social events and family functions throughout the year.
- Relocation Package available for qualifying candidates.
About Cascade
Cascade Aerospace Inc. is a dynamic, privately-held Canadian specialty aerospace and defence contractor focused on providing long-term integrated aircraft support programs for Original Equipment Manufacturers (OEMs), military, government and commercial customers.
All employees are encouraged to realize their true potential and play an active role in fostering an environment of safety, quality, customer satisfaction and continuous improvement. We are a diverse organization that strives to be respectful and inclusive of everyone and to treat employees fairly and equally.
At Cascade Aerospace we strongly believe in the value of teaming - with our employees, our customers, our suppliers, and our communities. It is by "Teaming with the best" and working collaboratively with our many partners that we are able to offer custom-tailored solutions for each customers unique requirements. Our value proposition is that we build enduring customer relationships, and our strategic focus is customer satisfaction. It is a driver in all our decisions.
Cascade Aerospace is committed to the principle of Employment Equity. Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying which employment equity group(s) you belong to. In order to self-declare, please ensure to indicate this in your application, cover letter, or resume.
