Employee Travel Coordinator

What the position is:

The Employee Travel Coordinator is responsible for arranging air transportation, hotel accommodations, and ground transportation for team members and employee candidates. This role requires excellent organizational skills, a strong sense of urgency, and the ability to ensure compliance with CommuteAir’s travel policy.

Essential functions:

• Audit all business travel bookings to ensure accuracy.
• Arrange air transportation, hotel accommodations, and ground transportation for team members and employee candidates.
• Monitor the travel request queue to ensure timely processing of travel arrangements.
• Ensure compliance with company travel policy and use of preferred rates.
• Verify the accuracy of all travel arrangements.
• Employee profile creation and onboarding and maintaining of the companies travel benefits database.
• Collaborate with fellow Travel partners & team members to support business operations.
• Perform additional administrative duties as assigned.

General requirements & qualifications:

• Must be 18 years or older and legally authorized to work in the US.
• High school diploma or general education degree (GED) is required.
• Travel arrangement experience is preferred, but not required. Experience in a similar travel coordination or administrative role is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Familiarity with travel booking systems and tools is preferred.
• Flexibility in work schedule is required.
• Strong written and verbal communication skills are necessary.
• Excellent time management and organizational skills are a must.
• Demonstrated ability to maintain consistently positive interactions with internal teams and external partners.
• Ability to prioritize conflicting deadlines with proper escalation of issues as they arise.
• Initiative-taking approach to problem-solving.
• Flexible, helpful, can-do attitude with energy and enthusiasm.
• High level of self-awareness, integrity, emotional maturity, and diplomacy.
• Self-starter who can work with some autonomy and exercise independent decision-making skills; ability to identify and suggest improvements.
• Understanding of travel industry trends and best practices.