The Executive Administrator provides high-level clerical and administrative support to Directors and senior management in a fast-paced, complex office environment. This role advises on departmental matters, manages communications, prepares presentations and reports, coordinates logistics for events, and develops Microsoft database and spreadsheet solutions to standardize processes. The position requires independent judgment in handling customer, interdepartmental, and personnel matters, maintaining confidentiality, and assisting in policy interpretation and procedural improvements. The Executive Administrator ensures smooth office operations while acting as a liaison across multiple departments.

Education & Job Requirements
* Associate’s degree or technical or vocational training in office administration or related field
* Minimum of 8 years of administrative or clerical support experience within a business environment
* Minimum of 5 years of experience supporting senior-level management
* Proficient in keyboarding, including 10-key
* Proficient in Microsoft Office applications, including word processing, spreadsheets, databases, email, and internet-based systems Job Duties & Functions
* Provide clerical and administrative support to Directors and senior management for at least 50 percent of the assigned workload
* Recommend and advise leadership on departmental administrative and communication matters within a fast-paced office environment
* Update leadership on client, business, and employee-related issues requiring attention
* Handle routine customer, interdepartmental, and personnel matters using independent judgment, including coordination with Finance, HR, and Legal departments
* Design, develop, and troubleshoot Microsoft databases and spreadsheets, including macros, linked systems, and security controls to standardize processes
* Train employees on customized database and spreadsheet tools and provide ongoing user support
* Prepare and edit presentations, reports, and communications with limited direction from leadership
* Analyze and audit expense reports for Vice President approval
* Generate statistical and ad hoc reports for management to support tracking and decision-making
* Coordinate logistics for meetings, seminars, and training events across multiple departments, including arranging resources and schedules
* Support development and implementation of internal procedures and operational systems
* Prepare and distribute department-wide communications for leadership review
* Interpret and communicate management policies to employees and customers as needed
* Manage email correspondence on behalf of leadership, including drafting responses using sound judgment
* Authorize expenditures within pre-approved limits established by leadership
* Record, transcribe, and proofread documentation as required Physical Requirements & Environment
* Work in a professional office environment with extended periods of sitting and computer use
* Maintain focus while managing multiple priorities in a fast-paced setting
* Communicate effectively across departments and organizational levels
* Handle sensitive and confidential information with discretion TeamGlobal Benefits
* Medical, Dental, Vision, 401 (k), and more!
* TG Rewards Program
* Employee Referral Program