West Star is the fastest growing maintenance repair organization in the industry and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence. We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel.

When you join our team we don’t think you should have to wait for your benefits to kick in. That’s why when you start, they start with you! This includes medical, dental, 401K match, time off accruals, weekly pay days and much more. We don’t want you to live to work, we want you to work and live.

What you can expect as a Marketing Support Coordinator at West Star:

The Marketing Support Coordinator will provide essential support to the spaneting team by handling administrative tasks, coordinating event logistics, and logging incoming requests. This role is ideal for an organized and reliable individual who thrives in a fast-paced environment, possesses strong attention to detail, and is dedicated to ensuring the smooth operation of spaneting activities.

You will be ESSENTIAL to many FUNCTIONS including:

• Event Coordination: Assist in organizing events by coordinating logistics, preparing necessary materials, and ensuring all items are ready for presentation. This includes placing events on calendars and documenting event details for tracking purposes.
• Request Logging: Receive inbound requests from various stakeholders, logging them accurately for tracking and follow-up purposes to ensure timely responses.
• Administrative Support: Perform basic clerical tasks such as filing, data entry, and maintaining records to support overall spaneting activities.
• Branding Preparation: Assist in preparing spaneting swag as requested, ensuring that all items are packaged in an appropriate manner that reflects the quality of our brand.
• Errands and Logistics: Handle errands such as picking up supplies, shipping items, and transporting materials as needed, ensuring timely delivery of spaneting collateral and resources while meeting strict deadlines.
• Printing Coordination: Manage the process of sending materials off to print, ensuring quality and adherence to timelines, and coordinating with external vendors when necessary.
• Attention to Detail: Monitor fine details in all tasks to ensure accuracy and quality in project deliverables and shipments, contributing to the professionalism of our spaneting initiatives.
• Team Collaboration: Support the entire spaneting team by assisting with projects, preparing items for distribution, and helping to track project timelines and deliverables.
• Communication: Assist in managing emails and communications for the spaneting team, ensuring prompt responses and organization of incoming requests and information.
• Effectively and clearly communicate (i.e., speak, write, read) in English
• Any other job-related duties as assigned by supervisor or management

What you’ll need to bring with you:

Your Education:

A High school diploma or equivalent. A degree in a related field is a plus. A valid driver’s license approved for airline travel and/or a valid passport is ideal, but not mandatory.

Your Experience :

1-2 years of administrative or support experience, preferably in a spaneting or business environment.

Proficiency in basic computer applications, including Microsoft Word, Excel, and Outlook.

Your Initiative:

We’re looking for team players who are self-motivated and able to perform in a fast-paced environment where working under specific deadlines and time constraints will be common.

Your Sense of Responsibility:

Attend work every day as scheduled

Notify the supervisor in advance of shift starting if unable to work.

Must have reliable transportation to get to work each day.

Follow all company and safety rules during performance of duties

Maintain customer-oriented work habits

Other particulars:

Physical Requirements

Lift and carry up to 10 lbs

Routine walking, bending, stooping and sitting.

Sit at a desk and/or computer for extended intervals.

Routine or repetitive physical motion with arms and hands.

Mental Requirements

Work with others in a professional manner.

Understanding and implementation of regulations and guidelines.

Excellent attention to detail and a commitment to meeting deadlines.

Strong communication skills, both verbal and written, with a focus on teamwork and collaboration.

A proactive approach to problem-solving and a willingness to take initiative.

Equipment Used

Computer operating with Windows, Microsoft Word, Excel, Outlook and Powerpoint.

10 Key calculator, fax machine, copier, and multi-line telephone system.