Occupational Health & Safety Administrator

We’re all about the craft. 

KF Aerospace is proud to deliver innovative aircraft services for corporate, commercial, and military customers worldwide. Launched in 1970 out of British Columbia’s beautiful city of Kelowna, KF has grown to specialize in a wide range of aviation services including maintenance and modifications, cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to over 1,100 highly skilled individuals. Our passion for our craft fuels every project we touch.

JOB OVERVIEW

Note: This role is based in Kelowna, BC and is 100 in the office, on-site.

The Occupational Healthy & Safety (OH&S) Administrator reports to the Occupational Healthy & Safety (OH&S) Supervisor and will assist with the development, implementation and administration of all Occupational Health and Safety Programs and workplace injury disability management in the KF group. The Health and Safety Administrator will provide support and work closely with OH&S representatives, Department Managers, and QA Auditors.  The incumbent will also provide administrative and reception support in Human Resources and Flight Operations when required.

DUTIES AND RESPONSIBILITIES

• Provide support for the Company’s Health and Safety Program across Canada
• Provide administrative support to the OH&S team
  1. Prepare memos, letters, statistical reports, minutes for meetings and other correspondence as required
  2. Draft internal communications such as quarterly updates on OH & S to increase awareness, including maintaining physical OH & S notice boards throughout the facility 
  3. Assist and support the base Safety Committees (YLW, YHM, YVR, Southport and Flight Safety, etc.) through minute-taking, drafting agendas, following up of action items, and other general communication support
  4. Track data relating to safety drills 
  5. Administer and update specific Health and Safety Plans (Occupational Health & Safety Manual, etc.)
  6. Provide quarterly incident reporting
• Act as First Aid support to their base
• Track and monitor monthly inspections, calibrations, First Aid station needs, confirming checklists are completed for each building, and tracking data of fire extinguisher expiration dates 
• Assist Training Services Group when needed to maintain lists of required training (First Aid, WHMIS, Fall Protection, Confined Space, Respirator, etc.) updating crew lists and booking training
• Ensure employees have prescribed safety materials, equipment, and clothing necessary for the job, with support administration, including assistance in ordering materials 
• Gather information, submit and track injury reports and WCB Claims (WorkSafeBC Form 7) and assist with claims reporting on a quarterly basis
• Maintain Personal Injury Reports (PIR) database 
• Escalate any safety related concerns
• Provide administrative and reception support in Human Resources and Flight Operations when required
• Assist as required with the Disability Management Program and Return to Work programs
• Respond to daily Health and Safety issues and questions 
• Other duties as assigned

REQUIREMENTS 

• Occupational Health & Safety program certificate (such as BCIT) or equivalent educational background preferred 
• Certificate or diploma in Office Administration or Records Management

• Intermediate First Aid certificate (formerly level 2) 
• Basic working knowledge of health and safety legislation
• Proficient with Microsoft Word, Excel, PowerPoint
• Familiarity with M3 software, an asset  

COMPETENCIES

• Effective at building relationships
• Excellent interpersonal skills
• Effective communications – listening, verbal, written
• Positive attitude and strong work ethic
• Highly organized and attention to detail is crucial
• Intermediate computer skills, (advanced level of Microsoft Office – Word, Excel and PowerPoint)
• Facilitation and problem-solving skills
• Ability to maintain confidentiality
• Service-oriented mindset

• Ability to be flexible and adaptive, work in a multitask, fast paced environment

BENEFITS

Full-Time staff benefits include (but are not limited to):

• Health and Dental
• Short & Long-Term Disability
• Health Spending Account
• Personal Spending Account
• Paid vacation and paid time off
• The opportunity to bank overtime
• Pension matching plan and voluntary RRSP
• Employee & Family Assistance Program
• Free financial advice
• A bonus program based on organizational performance

HOW TO APPLY       

Be a part of our craft. Apply for the OH&S Administrator position at kfaero.ca/careers today!

PR