JOB TITLE: PROPOSAL COORDINATOR III
DEPARTMENT: GROWTH
REPORTS TO: BUSINESS DEVELOPMENT MANAGER
CLASSIFICATION: EXEMPT
CLEARANCE: SECRET
LOCATION: HOLLYWOOD, MD
Job Summary:
The Proposal Coordinator is responsible for supporting the development, coordination, and submission of customer proposals in response to government and commercial opportunities. This role works closely with Business Development, Contracts, Finance, Production, Operations, Program Management, and other internal stakeholders to ensure proposals are accurate, compliant, and submitted within required deadlines.
The Proposal Coordinator also supports customer relationship management activities and assists in coordinating business forecasts across functional groups to support operational planning and execution.
Duties/Responsibilities:
- Develop and submit management, technical, cost, etc. proposals in response to customer requirements, solicitations, and requests for quotation (RFQs)
- Manage proposal activities to include development/management of schedules, compliance matrices, proposal templates/annotated proposal outlines, kick-off meetings, and color reviews
- Collaborate with internal and external stakeholders to obtain proposal inputs and supporting data
- Assist in preparing proposal documents, pricing support materials, customer responses, and other business development and proposal documentation
- Provides Desktop Publishing and overarching document quality control during all phases of the capture/proposal process
- Provides support, as required, during all stages of capture/proposal development processes, from opportunity identification through submission. Provides guidance and expertise to subject matter experts (SMEs) and proposal team members on various proposal sections, to include technical responses, management plans, executive summaries, past performances, and resumes. Acts as the primary editor on proposal deliverables, when requested. Reviews all communication for grammar, formatting, punctuation, etc.
- Support the communication/coordination of business forecasts across Contracts, Production, Operations, and Program Management to promote alignment on anticipated workload and customer demand
- Maintain proposal files, templates, historical data, and other supporting documentation in SharePoint for future business opportunities
- Support continuous improvement of proposal processes, tools, and templates to improve efficiency, quality, and consistency
- Develops and adheres to company style guide(s) and reinforces use of such style guides by proposal authors / contributors
- Perform other duties as assigned
BASIC REQUIREMENTS:
- Relevant bachelor’s degree or equivalent combination of education and work experience
- Proficiency with Microsoft Office products and ability to quickly learn software application packages used by the various projects
- 5+ years proposal work experience (e.g., desktop publishing, production, etc.) supporting response to Government solicitations
- Demonstrated knowledge of Cost Proposals, including direct/indirect pricing build-up
- Ability to work independently and under pressure to meet extremely aggressive deadlines and production schedules
- Ability to work effectively (adaptable and flexible) in a fast-paced corporate environment, sometimes with minimal specific guidance and/or technical information
- Demonstrated excellent written and verbal communication skills
- Ability to work with internal and external SMEs and apply professional SME interviewing techniques.
- Demonstrated experience completing projects in accordance with project plans and schedules
- Ability to effectively work as a member of a cross-functional team
- Ability to obtain and maintain a security clearance. U.S. Citizenship is required.
PREFERRED QUALIFICATIONS:
- Active Security Clearance
- Ability to understand how factors gleaned from research and information provided by SMEs relate to customer requirements, typically in relation to new contract or task order pursuits.
PHYSICAL REQUIREMENTS:
- Ability to remain in a stationary position for prolonged periods of time.
- Ability to operate a computer and other standard office equipment.
- Ability to occasionally move files and materials weighing up to 15 pounds.
The salary range for this position is $65,000.00 to $110,200.00. Actual compensation will be based on a variety of factors, including but not limited to the candidate’s relevant experience, education and training, job-related knowledge and skills, the scope and level of responsibility of the position, internal equity, and spanet/business considerations. The listed range is a general guideline and may vary based on the selected candidate’s qualifications and work location, where applicable.
