Senior Administrative Assistant
Lockheed Martin •
Position Type: Permanent
Job Description:
Description:The coolest jobs on this planet… or any other… are with Lockheed Martin Space.
At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a difference in the world and every day we use our outstanding skills and experiences to create, craft and build solutions to some of the worlds’ hardest engineering problems. Our culture supports employees to dream big, perform with excellence and create incredible products. We provide the resources, encouragement and focus and if you have the passion, we want to build a better tomorrow with you! We are looking for a team-oriented Administrative Assistant with exceptional organizational skills to provide administrative support to a Program Management Director and their staff located at the Huntsville, AL facility. This position requires a detailoriented Administrative Assistant that will perform a wide range of administrative functions, including integrating with other administrative assistants across the program. The successful candidate must possess excellent interpersonal skills, both oral and written with the ability to work well with all levels of internal and external management and staff members. In this role you must have willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement. This position will be responsible for, but not limited to, the following:
• Performing normal office functions such as setting up and maintaining files, maintaining calendars, provide phone coverage, interviewing callers and making proper referrals, arranging and support on-site and offsite meetings to include video teleconferences and Microsoft Teams meetings, conferences, and associated catering
• Arranging travel plans for assigned group and preparing expense reports
• Receiving, referring and answering mail
• PowerPoint chart/agenda production and reproduction
• Maintaining team rosters and organizational charts
• Act as the program’s employee engagement lead by developing new and innovative ways to engage with employees including hosting monthly meetings and requesting employee feedback
• Assist with coordinating volunteer support for program events by managing volunteer lists and sending communications regarding logistics
• Supporting morale and diversity events within the facility
• Providing backup and fill-in for the VP and site directors administrative assistant during absences.
• Supporting customer relations and interfacing including customer visits and meetings, setup of meetings, and coordination of badge access and visit requests with LM Security.
Basic Qualifications:
• Previous Administrative Assistant experience.
• Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
• Experience managing emails, calendars, and schedules.
• US Citizenship is required with the ability to obtain and maintain a Secret security clearance.
Desired Skills:
• Experience with managing and/or assisting employee
morale events including maintaining budget.
• Strong verbal and written communication skills
• At least three years of administrative office or related
experience.
• Experience managing distribution lists and sending large scale communications
• Experience managing Outlook calendars
• Experience setting up, coordinating and running telecom meetings via Microsoft Teams
• Working knowledge of VTC systems
• Experience with Concur expense reporting tool
• Experience with Lockheed Martin administrative systems and processes including LM Procure to Pay (P2P) system
• Ability to collaborate and work effectively in a diverse team environment
• Effective time management skills, ability to organize and prioritize work assignments, and attention to detail
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
• Experience with managing and/or assisting employee
morale events including maintaining budget.
• Strong verbal and written communication skills
• At least three years of administrative office or related
experience.
• Experience managing distribution lists and sending large scale communications
• Experience managing Outlook calendars
• Experience setting up, coordinating and running telecom meetings via Microsoft Teams
• Working knowledge of VTC systems
• Experience with Concur expense reporting tool
• Experience with Lockheed Martin administrative systems and processes including LM Procure to Pay (P2P) system
• Ability to collaborate and work effectively in a diverse team environment
• Effective time management skills, ability to organize and prioritize work assignments, and attention to detail
Job Ident #:
69830928912
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