Job Description

OVERVIEW:

• Location: RedQ Sepang
• Department: Company Secretary
• Entity: AirAsia X Berhad
• Status: Full time 

JOB DESCRIPTION:

YOUR ROLE AS A:
The Company Secretary (Co-Sec) is a key officer of AirAsia and serves as an advisor to the Board. This role ensures that the company remains compliant with legal requirements and provides essential support in corporate governance.

WHAT YOU’LL CHAMPION: 

• Ensure ongoing compliance with legislation outlined in the Companies Act 2016.
• Act as the official liaison for communication with Suruhanjaya Syarikat Malaysia (SSM) and manage the preparation and submission of statutory returns.
• Guarantee all company documents align with both business requirements and legal obligations.
• Monitor and proactively address changes in laws and regulations, adapting company practices accordingly.
• Ensure any change in the company’s statutory information is completed and lodged with the registrar within the required time frame.
• Advise the Board of Directors on key dates for holding the company’s annual general meetings (AGM) and any other shareholder meetings (EGM).
• Prepare Board and Members Resolutions, attend meetings, and provide guidance on company secretarial matters. Prepare minutes of meetings within a stipulated timeline.
• Serve as a communication link between shareholders and the company, ensuring important announcements are relayed efficiently.
• Manage the timely submission of the company’s annual return and full accounts within statutory deadlines.
• Collaborate with both internal and external stakeholders from diverse cultural backgrounds.
• Operate independently but collaboratively in a virtual team environment, providing cross-support and guidance as needed.
• Support day-to-day challenges across the entire AirAsia value chain and all business segments.
• Assist with the establishment of new entities as directed by the reporting manager.

Dimensions:

• Supports various business functions within AirAsia, contributing to the overall success of the organization.
• Potential to support the creation of new corporate entities upon agreement with the direct reporting manager.
• Special Challenges:
• Fast-paced and dynamic work environment requiring excellent multitasking and time management skills.
• Ability to work independently under pressure while remaining flexible and adaptable.
• The successful candidate must demonstrate a diverse and inclusive mindset, effectively working with individuals from varied cultural backgrounds and skill levels.
• Strong interpersonal skills, with the capacity to collaborate effectively in a virtual setting.

WHO YOU ARE:

• Professional qualification with a strong academic background.
• A minimum of 8 years of post-qualification experience in a medium to large international corporation.
• Fluent in written and spoken English.
• Strong ability to understand business drivers and needs.
• Proven ability to develop and sustain relationships with clients at all levels and across different cultures.

WHERE YOU’LL GO:
Dispatcher to captain, ramp agent to data analyst, brand executive to CEO - these are some Dare To Dream stories of our Allstars. 

Based on your performance and contribution in this role, you’ll grow into becoming a  key strategic advisor to the board, potentially stepping into roles such as Head of Corporate Governance, Chief Compliance Officer or even Board Director where your expertise will shape the company’s regulatory, legal and governance framework.

WHAT YOU’LL ENJOY:
- Physical Wellbeing: Key medical and insurance benefits, maternity expenses, flexible work arrangement, and health and fitness amenities.
- Emotional Wellbeing: Paid time off, wellness programmes, and childcare amenities. 
- Financial Wellbeing: Resources relating to financial, personal skills and career growth programmes.
- Allstars Specials: Free flights, unlimited discounted flights, and exclusive discounts with partners. 
- A unique Allstar culture like no other

OUR HIRING PROCESS:
- Application received
- Candidate screening
- Interview(s) and assessment(s)
- Background check and/or other assessments
- Offer and negotiation

GET TO KNOW AirAsia : 
AirAsia has been the Worlds Best Low-Cost Airline for 14 consecutive years with over 800 million guests flown. We continue to champion dreams, serve the underserved and connect the world and Asean like no other so Now Everyone Can Fly.

GET TO KNOW US:
Our story begins in 2001 with a dream, two planes and a 40 million ringgit debt. You’ll know us as the ‘Now Everyone Can Fly’ airline (if you don’t, we’re definitely older than you).

Today, we’re more than just an airline. We’re Capital A - a world-class brand that wears many hats. Our mission is to connect people and transform lives in Asean.

Above all, we’re Allstars. We believe in the unbelievable and we dare to dream. We also believe in celebrating all individuals. So no matter your culture and background or if you prefer aisle seat to window seat, we’re excited to have you onboard. 

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