Project Management Scheduling Specialist

Job Overview

The Project Management Scheduling Specialist will assume a critical role in providing comprehensive scheduling efforts for the AEVEX Program Management Office. This position demands a seasoned professional with exceptional Microsoft Project expertise and a strong background in project management methodologies. The position functions as a Master Scheduler, contributing to strategic planning, project scheduling, risk management, and documentation preparation to ensure the successful execution of complex aerospace programs. This position will support Program Managers and their program/project teams across the AEVEX enterprise.

The responsibility of this position is managing specialized work efficiently, with confidence and competence. The position requires above-average attention to detail, concern for the exact correctness of work, and a strong commitment to tasks completed on time. The person in this position will take work seriously, has a strong sense of duty, and be disciplined. A somewhat faster-than-average pace will be the norm for this position. Detailed, specialized work is the major focus. The position will generally be task oriented, requiring someone with a conservative, careful, and cautious approach to work.

Essential Functions

• Provide Scheduling Support and Proposal Planning:
  • Support scheduling needs at various levels, including for active programs/projects, proposals, production, engineering, and Independent Research & Development (IR&D) efforts.
  • Ensure schedules are maintained, up-to-date, and reflect overall program or project status.
  • Support the collection of program data and contribute to estimates for proposals, budgets, and program planning.
• Collaboration and Coordination:
  • Collaborate with key program stakeholders to compile, coordinate, and maintain essential program/project details.
  • Work closely with teams to ensure accurate scheduling data that aligns with the programs technical and cost performance goals.
• Schedule Reporting and Analysis:
  • Review and analyze project schedule reporting, including subcontractor schedules, to
  • ensure alignment with cost, schedule, and technical performance requirements.
  • Apply in-depth knowledge of project management practices to evaluate the quality and accuracy of schedule reports.• Experience with resource loaded schedules and Earned Value Management performance measurement.
• Schedule Logic and Integrity:
  • Assess the mechanical integrity of project schedule logic, links, and constraints using established methodologies.
  • Ensure schedules are realistic, logically structured, and correctly linked to support successful project execution.
• Integrated Master Schedule (IMS) Review:
  • Provide advisory assistance in reviewing and approving Integrated Master Plan (IMP) and Integrated Master Schedule (IMS) information.
  • Ensure all schedules comply with relevant standards, contract data item descriptions, and government requirements.
• Risk Assessment and Mitigation:
  • Apply risk identification, analysis, and mitigation planning principles to proactively assess program cost, schedule, integration, and performance risks.
  • Recommend mitigation strategies to address potential program impacts and improve project performance.
• Program Briefings and Documentation:
  • Assist in preparing and coordinating program briefings, execution reports, decision papers, and key program documentation.
  • Provide advisory support in the development and procurement processes, ensuring schedules align with program requirements.
• Standardization and Process Improvement:
  • Collaborate with teams to implement standardized scheduling management processes and participate in program reviews.
  • Ensure continuous improvement in scheduling practices to enhance efficiency and compliance with program standards.
• Other Duties:
  • Perform other duties as assigned to support overall project management and scheduling efforts.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the companys policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Familiarity with DCMA 14-Point Schedule Health Assessment guidelines and DoD MIL-STD- 881C.
• Expert Proficiency in MS Project (required), and Jira (desired).
• Proficient Critical thinking and problem-solving skills.
• Excellent interpersonal and communication skills; both written and verbal.
• Works well in cross-functional teams, especially in complex environments.
• Ability to work as part of a team and build collaborative relationships.
• Ability to identify and seek needed information/research skills.

Education / Certifications

• Bachelor’s degree in Project Management, Engineering, Business Administration, or a related field.
• Possess a Project Management Professional (PMP) or Scheduling Professional (PMI-SP) certification (desired)

Experience

• 4 to 6 years of project scheduling experience, preferably supporting DOD development programs.
• Performs work under minimal supervision. Possesses comprehensive knowledge of subject matter.
• Proficient in Microsoft Office suites (Excel, PowerPoint, etc.).

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

• Frequently required to sit, and to reach to use computers and other office equipment
• Frequently required repetitive movements of wrists, hands, and/or fingers

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.