Job Description:

• Managing office stock, preparing regular reports (e.g. expenses and office budgets), travel arrangement coordination for the Team.

• Disseminate the regional operation SMR scope such as AOS, Process Quality, Comp & Learning, Business Controlling, Change & Improvement, EHS & Governance, Innovation align with the central process 

• The job holder is required to work with shared services ie HR & IT to ensure staff onboarding, move & leaving are handled well.

• Develop & maintain the IASMM regional operations dashboard / KPIs and associated actions follow up and closure

• Manage end to end technical and soft skills requests for up skilling activities. To lead, organize, monitor, record, and update staff training and recurrent training on appropriate system

• The job holders is required to work with other stakeholders in Central and Region as and when required on FTE updates, process updates and etc

• Manage office supplies stock and place orders as per Airbus processes.

• Manage the team’s operating costs.

• Support HO FHS in headcount tracking and hiring for AMSM organization including planning of Hiring event and newcomers onboarding

• Prepare regular reports on expenses and office budgets.

• Update office policies / guidelines as needed.

• Ensure HS policy/rules implementation and compliance at office set-up

• Ensure IASMM distribution list update, Management of FHS KUL site updates,

• Ensure our administrative activities run smoothly on a daily and long-term basis.

• Other duties reasonably determined from time to time by the Company

• Support HO IASMM coordinating and organizing yearly objectives workshop – Hoshin Kanri and review

• Support HO IASMM subcontractors management in Contractual obligations, cost monitoring and renewal

• Implement Airbus standard operating procedures and support other project implementation

• Support in managing travels and accommodations reimbursement processes as per Airbus processes.

• Ensure staff onboarding, move & leaving are handled well

• Part of the AMCS EHS committee and work closely with the committee member for EHS policy/rules implementation and compliance at office set-up 

• The job holder is required to lead / assist in organising activities for team building / events held in office / External event / sustainability purposes.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

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