Legal Assistant - Temporary 6 months

Company Description

Be part of the journey !

Our mission is to be the preferred airline of our customers and our team.

Open-mindedness, care for others, intelligence at work and, above all, a healthy dose of fun enable us to achieve great things every day, such as becoming the first international tour operator to obtain Travelife certification for our commitment to sustainable tourism. We have also won the title of worlds best leisure airline several times over. And thats just the beginning.

Want to join us? As soon as youre hired, youll enjoy travel privileges to discover the world. Youll also have the opportunity to work in a modern, inspiring environment.

Job Description

The Legal Assistant will assist the Senior Director in her duties and will be responsible for monitoring department files and projects, as well as performing various administrative tasks for the Senior Director and the entire Legal Affairs team.

Responsibilities

• Assist in all day-to-day tasks in support of the immediate superior (formatting various documents, typing legal documents, drafting correspondence, contracts, translating documents, presentations, managing the electronic agenda, etc.), making business travel reservations, preparing expense and VISA reports, obtaining payment confirmations from the Finance department when required. Assist the immediate superior on an ad hoc basis with specific projects and requests and provide administrative support to other team members when required.
• Assist the immediate superior in the preparation of drafts of demand letters, releases, schedules and other documents required to manage litigation files. Prepare the various documents required to obtain all relevant information in class action and litigation files, as well as assist the immediate superior in gathering information and preparing all requested documents to be sent to the various law firms representing us in these files. Prepare correspondence to insurers to notify them of potential litigation.
• Provide rigorous administrative support to the immediate superior in large-scale investigations with regulatory authorities.
• Support the immediate superior in the development of the various steps and the preparation of the various documents required in anticipation of the Audit Committee meetings for 2023-2024. Ensure that requests from the president of the Audit Committee and its members are carried out in a timely manner.
• Open and file documents (new and in progress) punctually in their respective folders in the electronic legal affairs directory.
• Perform all other tasks related to the position.

Additional Information

Employment Equity

At Transat, we foster an environment where inclusiveness, respect and equity reign. We endeavour to build a workforce that reflects the diversity of our customers as well as the communities to which we travel. We encourage women, members of visible minorities, ethnic minorities, aboriginal peoples as well as people with disabilities to submit their candidacy. Transat will accommodate people with disabilities throughout the recruitment and selection process. If you require an accommodation, please contact us in order to work together in meeting adequately your needs.

Qualifications

• Recognized studies in legal secretarial or the equivalent or a legal technique.
• 3 to 5 years of experience in a similar position;
• Litigation experience (an asset);
• Organizational sense, efficiency, rigour and autonomy;
• Ability to work on multiple files while adapting to new priorities and meeting deadlines;
• Ability to work individually (with minimum supervision) or in a team;
• Oral and written fluency in French and English *
• Excellent writing and presentation skills;
• Discretion, professionalism and resourcefulness;
• Excellent knowledge of Outlook, Word, Teams, Excel and PowerPoint;
• Knowledge of Spanish (an asset).

*A good knowledge of French is required for positions in Quebec. The incumbent will be required to communicate and collaborate frequently in English, both orally and in writing, with colleagues, customers, and other stakeholders in Quebec, the rest of Canada, and internationally.