Recruitment Coordination

• Schedule and coordinate interviews between candidates, hiring managers, and interview panels 
• Manage all interview logistics, including calendars, confirmations, and follow-ups 
• Ensure a positive candidate experience through timely communication and coordination

High-Volume Recruitment & Pre-Screening 

• Review resumes and applications to identify qualified candidates based on predefined criteria 
• Utilize screening questionnaires, phone screens, or virtual tools to evaluate candidates efficiently 
• Maintain organized pipelines and ensure timely movement of candidates through stages 
• Escalate qualified candidates to Talent Acquisition Partner for further evaluation and selection

Open House & Hiring Event Management

• Plan, organize, and execute recruiting open houses, recruiting conferences and hiring events 
• Coordinate logistics including scheduling, materials, candidate flow, and on-site support 
• Partner with talent acquisition partners and hiring managers to ensure events meet hiring goals

Job Postings

• Maintain and update job descriptions to ensure accuracy and alignment with role requirements 
• Ensure all job postings are active, current, and appropriately advertised across platforms 
• Close job postings in a timely manner once roles are filled

Offer & Hiring Administration

• Prepare and send offer letters to candidates 
• Track offer status and follow up to ensure timely responses 
• Maintain accurate records of candidate and offer activity

Reporting

• Update recruiting summaries and reports 
• Track key recruiting metrics (e.g., open roles, candidate pipeline, time-to-fill) 
• Provide insights and updates to support decision-making

Administrative Support

• Support the recruiting team with day-to-day administrative tasks to improve efficiency 
• Maintain applicant tracking system (ADP) data accuracy 
• Ensure all recruitment documentation is complete and compliant